Travis Howard, Inc. (dba Anderson Chiropractic)
THIS NOTICE DESCRIBES HOW CHIROPRACTIC AND
MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED
BY THIS
OFFICE,
AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE
REVIEW IT CAREFULLY.
Anderson Chiropractic
(the "Practice")
is committed to maintaining the privacy of your protected health
information ("PHI"), which includes information about
your health condition and history, as well as the care and treatment
you receive from the Practice and other health care providers.
This Notice details how your PHI may be used and disclosed to
third parties for purposes of your care, payment for your care,
health care operations of the Practice, and for other purposes
permitted or required by law. This notice also details your rights
regarding
your PHI.
This Practice may employ multiple Doctors
of Chiropractic at any given time. However, for purposes of compliance
with the Health Information Portability and Accountability Act
(HIPAA) Privacy rules, all doctors are deemed to be a part of
a single Organized Health Care Arrangement, which means: that
they operate as an integrated unit; that they will share protected
health information in order to carry out chiropractic care (including
coverage for each other), payment for services rendered and health
care operations; that this Notice is provided as a joint notice
made by each doctor; and, that each of them will abide by the
terms of this Notice.
This office maintains a sign-in log at the
reception area that you are asked to sign before seeing the doctor.
Your name may be seen by
others who are in the reception area.
Also, we provide
most ongoing care in an "open
adjusting" area. It is NOT the environment used for taking
patient histories, performing examinations or presenting reports
of findings. These procedures are completed in a private, confidential
setting. This means that statements made by you or office employees
during treatment may be overheard by others. There are various
interpretations under federal law with
respect to what is known
as "incidental disclosures" of health information. It
is our view that the kinds of matters related in an "open
adjusting" environment are incidental matters. If you have
comments or information you wish to share privately when you are
brought to the "open adjusting" area or during treatment,
please inform the doctor or staff and we will accommodate your
request. You will have the opportunity to talk to your doctor
and staff members in private.
In the course of your care as a patient at
Anderson Chiropractic, we may use or disclose personal and health
related information about
you in the following ways:
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• Your
personal health information, including your clinical
records, may be disclosed
to another health care provider or hospital if it is necessary
to refer you for further diagnosis, assessment or treatment. |
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• Your
health care records as well as your billing records may
be disclosed to another party,
such as an insurance carrier, an HMO,
a PPO, or your employer,
if they are or may be responsible for the payment of your
services. |
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• Your
name, address, phone number, and your health care records
may be used to correspond with
you during your care. This may include contacting you regarding:
appointment reminders, recommendation notices, birthdays,
holidays, referral thank-yous, practice events, information
about alternatives to your present care, or other health related
information (i.e. newsletters, e-mails, etc.) that may
be
of interest to you, as well as other similar correspondence. |
Further,
you have the right to inspect or obtain a copy of the information
we will use for these purposes. If you are not at home to receive
an appointment reminder call, a message may be left on your
answering machine. You also have the right to refuse to provide
authorization for
this office to contact you regarding these
matters. If you do not provide us with this authorization it
will not affect the care provided to you
or the reimbursement
avenues associated with your care.
Under federal law, we are also permitted or required to use or disclose
your health information without your consent or authorization in these
following circumstances:
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• If
we are providing health care services to you based on the
orders of another
health care provider. |
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• If
we provide health care services to you in an emergency or
if we are required by law to provide care and are unable
to obtain
your consent after attempting to do so. |
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• If
we are ordered by the courts or another appropriate agency.
Also, when required by law (i.e. case of abuse and neglect)
or for special government functions (i.e. military, veteran
officers, foreign military) and to correctional institutions
in the case of inmates. |
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• If
you are involved in a Workers' Compensation claim, we may
be required to disclose your PHI to an individual or entity
that is part
of the Workers' Compensation system. |
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• If
we contract with a business associate to provide a service
necessary for your treatment, payment for your treatment
and health
care operations (e.g. billing service or transcription
service). We will obtain satisfactory written assurance,
in accordance with
applicable law, that the business associate
will appropriately safeguard your PHI. |
Any use or disclosure of your protected health
information, other than as outlined above, will only be made upon
your written authorization.
We normally provide information about
your health to you in person at the time you receive chiropractic
care from us. We may also mail information to you regarding your
health care or about the status of your account. If you would
like to receive this information at an address
other than your
home or, if you would like the information in a different form,
please advise us in writing as to your preferences.
You have the right to inspect and/or request
a copy of your health information for seven years from the date
that the record was created
or as long as the information remains
in our files. In addition you have the right to request an amendment
to your health information. Requests to inspect, copy or amend
your health-related information must be made, in writing to the
Practice's Privacy Officer, Travis Howard, D.C.
at 4320 S.
7th Street, Terre Haute IN 47802.
We are required by state and federal law
to maintain the privacy of your patient file and the protected
health information therein. We are
also required to provide you
with this notice of our privacy practices with respect to your
health information, and to abide by the terms of
this notice while
it is in effect. We reserve the right to alter or amend the terms
of this privacy notice. If changes are made to our privacy notice
we will notify you in writing as soon as possible following the
changes. Any change in our privacy notice will apply for all of
your health information in our files. Information that we use
or disclose based on this privacy notice may be subject to re-disclosure
by the person to whom we provide the information and may no longer
be protected by the federal privacy rules.
If you have a complaint
regarding our privacy notice, our privacy practices or any aspect
of our privacy activities
you should direct your
complaint to Travis Howard, D.C.
This notice is effective as of ____________.
This notice, and any alterations or amendments made hereto will
expire seven years after the date upon which the record was created,
or as long as I remain under care, whichever is longer. If I discontinue
chiropractic care in this office, this notice will remain in effect
until the time the practice is required by Indiana law to retain
my records. My signature acknowledges that a copy of this notice
has been presented and made available to me on the date indicated.
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| Name (Printed Please) |
Signature |
Date |
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If you are a minor, or if you are being represented by another party: |
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____________________________________________________________________________________________________________ |
| Personal Rep. (Printed) |
Personal Rep. Signature |
Date |
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| ____________________________________________________________________________________________________________ |
| Description of the authority to act on behalf
of the patient |
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